Especially in today’s era of remote working, having an effective collaboration tool is crucial for any business. Plenty of tools and products are available in the market, but only a few are able to deliver a top-notch collaboration experience. Microsoft Teams and Outlook are among these tools that have provided great service to companies of all sizes with Microsoft Development Services. We will share in this article 5 useful integrations between Microsoft Teams and Outlook.
Teams is great for chatting, file sharing, video conferencing, and more, while Outlook is great for sending emails, cascading announcements, scheduling meetings, etc Individually, each of these products is essential to enable teams to communicate effectively. Used together, they can perform even better. We will see in this article how they can be integrated to maximize their effectiveness. Some of the features are relatively new, while others have already been widely adopted by users. Let’s go !
Share with Outlook
This new feature allows you to share a conversation conducted in Microsoft Teams in an Outlook email without having to leave the Teams environment. You can share conversations with someone outside your Team, or even outside your organization. To do this, all you have to do is navigate to the desired Teams conversation and select the three dots to reveal the Share with Outlook function . Note that this feature is only available when Outlook for the web is enabled; read this article to learn how to enable it.
Share with Teams
This functionality is the equivalent of the first. You can share Outlook content with Microsoft Teams with a single click.
You can search or enter the name of the desired recipient and enter your message. If appropriate, you can even include attachments.
Teams meeting options in Outlook
Some days the flood of emails never seems to dry up and switching from one application to another can seem impossible. This new feature allows you to set up or join a Microsoft Teams meeting while staying in Outlook with Microsoft Development Services.
When you go to Calendar in Outlook, you will see the “Meet Now” option using which you can quickly set up a Teams meeting without leaving Outlook Calendar.
New Teams meeting
If you want to schedule a meeting in advance, you can choose the “New Teams meeting” feature instead, which lets you schedule a Teams meeting.
Advanced Teams meeting settings
In addition to the two meeting options, you can now view advanced meeting settings in Outlook. On this page you can define who can avoid the waiting room and who can present. You can also enable certain meeting features to be available during the call, such as participants’ microphone and camera, reactions, and chat.
Set every meeting as a Teams meeting by default
Do you often forget to set a meeting as a Teams meeting? So here’s some good news: you can now set every meeting you create to be generated as a Teams meeting by default. You just need to go to File > Options > Calendar and check the options given below. Once these options are enabled, all meetings you create will automatically be created as Teams meetings.
Drag files from Outlook to Microsoft Teams
Do you still download attachments in Outlook before uploading them to your Teams files? If so, this new feature is for you! You can now directly drag attachments out of Outlook with Microsoft Development Services. Simply open both apps side by side and drag the document from one window to the other.
Microsoft Teams extensions in Outlook for the web
Be aware that the integration is not limited to desktop versions of Outlook and Teams. If you prefer to use Outlook for the web, you can launch Teams there in several different ways. You can click on the chat icon to be redirected to the Microsoft Teams app. On the same page, you see the list of your upcoming meetings and can join them directly from the online version of Outlook.
Microsoft Teams and Outlook are two excellent tools of a for communication and collaboration. These two powerful applications, however, are much more dynamic when used together. Try these integrations yourself and see how much easier they make your daily tasks!